Zoom is a web-based video conferencing tool with a local, desktop client and a mobile app that allows users to meet online, with or without video. Zoom users can choose to record sessions, collaborate on projects, and share or annotate on one another’s screens, all with one easy-to-use platform. Zoom offers quality video, audio, and a wireless screen-sharing performance across Windows, Mac, Linux, iOS, Android, Blackberry, Zoom Rooms, and H.323/SIP room systems.
How do I begin?
To begin, simply go to http://zoom.us and click on Sign up. From there you can enter your first and last name, and your e-mail address to sign up. Additional functionality will be added in the next few months that will allow you to use your NLU username and password.
Where do I find a desktop or mobile app?
Once you have signed up or logged in, click on Host a Meeting, the desktop app will auto-download. Alternatively, you can click on the download footer link at http://zoom.us
For iOS, visit the Apple App Store or by searching "zoom."
For Android, visit Google Play or by searching "zoom HD meetings."
How Does It Work?
Joining a Meeting
1. Go to Zoom.us
2. Click the “Join a Meeting” tab. You can find the tab on the top right
corner of the homepage
3. When prompted, add your designated Meeting ID (The Meeting ID
can be a 9, 10, or 11-Digit number). The Meeting ID should be
provided by the host.
4. You’re in!
Start a Meeting
1. Go to Zoom.us
2. Toggle over the “Host a Meeting” tab on the top right-hand corner
3. Choose whether you would like to keep video chat on or off
4. Sign in using your login information or create a new account
5. Launch the Zoom application and open
6. Send out the meeting details, including the Meeting ID and/or link 7. You’ve created a meeting!
Sharing Your Screen
1. Zoom allows users to share their screen to the entire conference call!
To do so, simply click “Share Screen” at the bottom of the window. Note: Only one person can use screen-share at a time, and one person must “Stop Sharing” before someone else can start sharing.
2. To stop sharing the screen, simply click “Stop Sharing.”
Before your meeting:
Control video and audio quality.
Invest in a quality webcam and speaker and microphone headset. These provide better video and audio than your computer’s built-in system. Try to hold meetings in quiet, indoor locations to control ambient noise.
Adjust your lighting.
Don’t sit directly in front or beside a bright light source, or else all the audience sees is a bright light and a shadowy figure. Experiment with moving lamps and your camera until you can see your brightly-lit face on the screen.
Think about your background.
Try to provide a nice, plain background. If your treadmill is in your office and you use it more as a place to hang laundry, that’s not really the best visual for your audience. You can’t control everything in a mobile environment, but you should give some thought to the background prior to your meeting.
Practice speaking to the camera and not the screen.
Our tendency is to look at the person on the screen, but you should look at the camera when you speak so the audience feels like you’re talking directly to them.
Sharing. Generally, DO NOT select “Share Your Desktop” (unless you want every pop-up email and private message on display for your audience!). Instead, open up any relevant documents before the call and share only those during the meeting. Note that when you share, Zoom prioritizes the shared item to the bandwidth. This can reduce the other video feeds’ quality, so don’t share longer than necessary.
Zoom is very easy to use, but a live video conference with a customer is not the time to explore its features. Make video appointments with internal employees and friends to get used to Zoom. Practice schedule, and inviting people to meetings. Learn how to mute and unmute audience members and re-assign the host role.
More Detailed Step by Step Instructions
1 click on the Zoom link you may have been provided with (it will look something like this: https://otago. zoom. us/j/123456789)
2. Go to https://otago. zoom. us/join and Enter the Meeting ID that you have been provided within the appropriate field and click ‘Join’ (the Meeting ID will be a 9 or 10 digit number) If you are joining from a mobile device (Android smartphone/tablet, Apple iPhone/iPad) then it will simply prompt you to download the Zoom Cloud Meetings app from the App/Play Store.
See here for more details If joining from a computer When entering a Zoom meeting for the first time from a computer you will need to download a small application file.
This process is easy to complete on all commonly used browsers.
Mozilla Firefox Click ‘Save File’ and follow the instruction in the orange box.
Google Chrome should automatically download the file and point to it as shown above. Clicking on the Zoom_launcher. exe file will install Zoom, there will be a short pause before a blue progress bar appears indicating the installation.
If an ‘Application Launcher’ or ‘External Protocol Request’ box appears simply tick the ‘Remember my choice…’ options box and then click ‘OK’ Just before entering the meeting you will be prompted to enter a display name. This name is simply to identify you in the meeting and is not connected to your username.
You will then be prompted how you wish to join your audio. If you wish to join audio via the telephone, follow the instructions further down, otherwise simply select Join Computer by Audio (TIP: by ticking the “Automatically join audio by computer…” option box first, will mean you won’t get prompted again in the future) If you are unable to join from Zoom on a computer or mobile device, then you can join on the telephone instead.
If you would like to attend a Zoom meeting via telephone within NZ, please call the following number: 09 801 1188. Enter the Meeting ID and PIN (if required) when prompted.
Please note calls will be charged at standard national rates.
There are also many “local” dial-in numbers from many international locations. You can find more details on these here.
Join via Computer & Audio via Telephone It is possible to use a combination of a computer for video and phone for audio.
If you use this option, then enter by computer first and select the Join By Phone tab when the audio pop-up window appears (see example below). This will display the NZ dial-in number for you (or you can change it to display one of the many other countries which have a “local” dial-in number by clicking on the flag icon), as well as the Meeting ID to enter and your Participant ID.
Dial in, however after entering the Meeting ID, you will be prompted to enter your Participant ID. Simply enter this number followed by # and your video and audio will then be synchronized.
As the non-speaker, if you wish to ask a question or make a point during a meeting it is a good protocol to use the ‘Raise Hand’ facility.
If the toolbar is not showing at the bottom of the Zoom window, place your cursor over the Zoom window so it appears and selects the ‘Participants’ icon.
A window listing other participants will appear, there is also a ‘Raise Hand’ icon, click the icon to make it known to the Host that you would like to raise your hand.
If you wish to lower your hand, click the ‘Lower hand’ icon that will have replaced the ‘Raise hand’ icon.
Using Chat You can use the ‘Chat’ facility to send text chat to all participants or privately to specific participants.
Click on the ‘Chat’ icon in the toolbar, again hover your mouse over the Zoom window if you can’t see the toolbar.
A chat window will then open. Select ‘Everyone’ or the name of the person you wish to send a chat message to.
It is possible that during the conference participants will be asked to turn off their cameras and move to audio only, particularly if there are problems with the available bandwidth.
To do this simply click on the camera icon at the bottom of the Zoom window.
How to Use Zoom Online Meetings - Setting up an account and hosting a meeting tutorial
This video is about Using Video Meetings –– specifically why you should use online meetings and a bit of a tutorial on how to use my favorite online meeting platform, Zoom.
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